The right person for the job — at a fraction of the cost.

Our administrative assistants handle the day-to-day work that keeps your business moving — calendar management, email correspondence, document preparation, data entry, and internal coordination. They free up your team to focus on higher-value work.

• Calendar and schedule management
• Email drafting and inbox management
• Document preparation and filing
• Travel coordination
• Internal reporting and data entry

Executive assistants at Keelstaff are experienced professionals who work closely with founders, executives, and senior managers. They handle sensitive communications, complex scheduling, and strategic coordination — acting as a true extension of leadership.

• Executive calendar and meeting management
• Confidential correspondence and communications
• Travel planning and logistics
• Board and stakeholder coordination
• Project tracking and follow-up

Our customer service reps are trained to represent your brand with professionalism and care. They handle inbound inquiries, resolve issues, manage tickets, and follow up — all in fluent English, on your schedule.

• Inbound call and chat handling
• Ticket creation and resolution
• Order status and follow-up
• CRM data entry and updates
• Escalation routing

Appointment schedulers manage your booking flow end to end. From outbound follow-up to confirmation calls and calendar management, they keep your pipeline moving and your no-show rate low.

• Inbound and outbound scheduling calls
• Appointment confirmation and reminders
• Calendar management and conflict resolution
• CRM and scheduling software updates
• No-show follow-up and rebooking

Data entry specialists handle high-volume, detail-oriented work with speed and accuracy. Whether it's updating databases, processing forms, or migrating records, they keep your data clean and current.

• Database entry and updates
• Form and document processing
• Spreadsheet management
• Data quality checks and cleanup
• Record migration and organization

Bookkeeping assistants support your accounting function with invoicing, reconciliation, expense tracking, and financial record maintenance. They work within your existing tools and reporting structure.

• Invoice creation and tracking
• Bank and account reconciliation
• Expense categorization
• Accounts payable and receivable support
• Financial report preparation

Legal intake specialists are trained to handle the sensitive, detail-heavy work of onboarding new clients for law firms. They conduct intake calls, screen cases, complete intake forms, and ensure no lead falls through the cracks.

• Inbound intake calls and screening
• Case qualification and documentation
• Intake form completion
• Client follow-up and status updates
• CRM and case management software entry

Project coordinators manage timelines, track deliverables, and keep stakeholders aligned. They work across your tools — from project management software to communication platforms — to ensure nothing slips.

• Project timeline and milestone tracking
• Stakeholder updates and meeting coordination
• Task assignment and follow-up
• Documentation and reporting
• Risk and issue logging